Terrapinn Pte Ltd – Experience Assistant

Experience Assistant

Feb - Apr 2013

Hotel and Accommodation Services

$800 monthly

Terrapinn is a business media company. Our products include conferences, trade exhibitions, conferences, training solutions and electronic and print publications.

At Terrapinn we are creative, passionate, and we make a difference to our customers and staff.

Join one of the world’s leading and most respected B2B media companies.

Terrapinn's business strategy is based around the creation and development of niche media brands. These brands are leveraged globally into conferences, trade shows, training and publishing products.

Terrapinn operates throughout the world from a network of offices in Sydney, Singapore, Johannesburg, New York, London and Dubai.

We pride ourselves on a strong culture based on Customer service, Integrity, Creativity, Quality, Fun and Growth

Job schedule:

WEEK PROGRAMME

Week 1 Speaker pack preparation and sending

- including speaker letter, indicating time and topic of speech

- administrative form on social activities

- hotel reservation form

Week 2 Compiling of conference workbook base on conference programme

- laying out of conference topics

- speakers’ biographies etc

- evaluation form

Week 3 Sponsor pack preparation and sending

- including project team’s contact details

- event structure, setting up timing, badge collection, dismantling schedule

- sponsors’ entitlement

Panel slide, interval slide and sponsor slide preparation

- Laying out of slides for the conference proceeding

Week 4 Badge preparation and printing

- Using database to merge badges

- Printing and sorting badges

- For speakers, exhibitors, delegates, organizer and audio video crew

Delegate signing in list preparation

- Using database to merge sign in listing

Week 5 Housekeeping communication to speakers, sponsors, delegates

- To inform external customers on event schedule, social activities, logistics timing

- To remind speakers on outstanding biography, presentation slides or white paper

- To remind sponsors on outstanding forms, corporate inserts

Compiling of Conference Chairperson’s brief

- Programme, speakers’ biographies and housekeeping notes

Compiling of Conference Manager’s folder

- Programme, speakers’ biographies and speakers’ list

Compiling of Sponsorship Manager’s folder

- Programme, exhibition floorplan and exhibitors’ list

Week 6 On-site Registration

- Compiling speakers’ rooming/ housing list

- Including flight arrival / departure details

- Room type preference

Post event compilation

- Posting of speakers’ presentation materials online

- Tabulating of conference evaluation results



Week 7 Speakers’ rooming list

- Compiling speakers’ rooming/ housing list

- Including flight arrival / departure details

- Room type preference

Week 8 First Review

Week 9 Project – Event Manage a Masterclass

- Event brief: 1 masterclass leader, 15 delegates, 1 day masterclass

- Liase with masterclass leader on logistics arrangement

- Liase with venue on timing, F&B, seating arrangement (event order)