OnePeople.sg – Event Management Intern

Event Management Intern

Early Sep 2012 - Dec 2012

Public Service / Education / Publishing

$500 monthly

OnePeople.sg is the national body championing Racial Harmony in Singapore. Interns will be exposed to the various programmes involving various community stakeholders and the daily operations of a non-profit organisation. Interns will be engaged in the administration and smooth-running of youth outreach and engagement programmes to promote the cause of racial harmony. Interns will:

a. Assist in administration tasks and logistics planning of programmes which includes preparation of publicity materials, registration of participants, coordination with vendors, preparation of programme materials and collating feedback.

b. Assist in information-gathering for development of programmes.

c. Assist Supervisors in ensuring the smooth running of youth initiatives and attend functions

Details of Intern’s duties & responsibilities as follows:

Administration

• Updating contact details of Principals and NE Coordinators of more than 400 Primary schools, Secondary schools, Junior Colleges, International school, Madrasahs and ITE

• Mailing out recruitment letters and making follow-up calls to schools for enrolment

• Registration of participants and data collection

• Calling up participants for confirmation of details

• Attend on-site visits and take minutes for meetings with co-organisers.

• Preparation of contact list, feedback form, participant tags, volunteer handouts etc.

• Preparing invoices for schools

• Collate feedback after completion of programme.

• Data-mining and gathering of data for development of programme.

Logistics

• Sourcing for vendor quotations to engage services such as shuttle bus, photography and videography, catering, walkie talkie, backdrop etc.

• Coordination of delivery of logistical items and equipment.

• Conducting site recee, taking of photos, drafting layout of event venue, seating arrangements etc.

• Packing of stationery, preparation of folders and printing of certificates.

• Assisting in the design of poster, backdrop, cover slides and other publicity materials

• On-site admin and logistics assistance - Shifting items, register, distribute folders and collect feedback during the session

• Sourcing for sponsorship for items in goodie bags

• Attending OPSG youth volunteer activities and providing admin and logistics support.

• Provide logistical assistance at informational booth and handle general enquiries at public events.