Mind Stretcher Education – Events And Seminars Intern

The Intern is required to manage administration and logistics in support of the events and seminars team.
Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.
The intern should have a love for event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.
Event Planning and Production

• Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor .
• Gather information on each project to achieve quality event productions.
• Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
• Create and revised room layouts for each event.
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and clean up for events as necessary.
• Prepare name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Close out all events as required.

Event Administration:

• Assist with preparing budgets and provide periodic progress reports to director for each event project.
• Keep track of event finances including check requests, invoicing, and reporting.
• Coordinate appointments and visits to see our space, and scheduling of events on the calendar.