Communication One Trader – Administrative Clerk

The role of an administration clerk is often boring and repetitive. Staff turnovers are very high for these sectors. Nevertheless, it also offers great learning opportunities for people that are new to the working environment. After much consideration, I would therefore like to offer internship program placement in my company on a permanent collaboration. Below is a brief description of what my expectation of an administration clerk has to do/ or will learn:

I am looking to employ a secretariat/ administrative personnel, with the following work scopes:

1. Handling daily transactions such as general ledgers, account payable and receivables

For example, petrol receipt is to be placed under transport expenses, A4 paper purchases are to be placed under stationeries expenses etc

1. Preparation of Delivery Orders, Invoices and Purchase Orders

Using Accounting software MYOB to generate DO, INV and PO

1. Preparation of payrolls, reimbursement and claims

Using Accounting software MYOB to generate payslip, reimbursement and claims

1. Daily collection of letters from the mail box and coordination with freight forwarder for arrival of goods and delivery

Learning what are the terms used in shipment like ETA, airway bill, BOL, Import Tax, LCL, FCL, DTD ec

1. Weekly trip to the bank for banking transactions such as TT, drop cheques or draw cash

Understand banking procedures such as telegraphic transfers, withdrawals and deposits

1. Handling phone calls, goods arrival checking and taking down messages

Learning short hands, phone etiquette, call transfers/ holding and tele-conferencing

1. Reception of visitors and clients such as preparation of the conference room, getting the drinks ready etc

Presenting oneself and 1^st impression skills

1. Monitoring washroom cleanliness, top up hand soap, napkins and tissues when they deplete

Undertaking boring routine tasks in the company

The personnel should meet the following criteria

1. Able to convey in English and Mandarin (Writing, typing, speaking and understanding)

Frequent webchats in English or Mandarin language over Skype, QQ or email thus improving typing speed and vocabularies

1. Basic computer skills such as replying/ forwarding emails, printing/ scanning documents and online voice/ video chats via Skype, QQ, Viber, whatsapps etc

Learning Microsoft Words, Excel, Powerpoint, Visio, Paint, Outlook, Google portals, Internet Explorer and Windows 7

1. IT savvy eg know how to use smart phones to send messages, emails, surfing internet, search engines etc

These shouldn't be a problem with youngsters nowadays

The employment terms provided as follows:

1. Monday to Friday 0900 to 1800hrs, off during weekends and public holidays

2. Salary S$1500 with CPF contribution (For permanent staff), up to 1/3 for internship

3. Minimum internship placement 3 months

4. Preferable to stay near the office

5. Preferable to be female

We have an auditor that comes by every month to perform GST submission to the IRAS thus the person must be able to tabulate the GST G5/ G7 amount for the auditor to audit and submit

We have a book keeper that comes by every week to handle item 1 above thus the person just need to classify the above item 1 in a presentable manner, with relevant inputs onto the accounting software.

We have a weekly cleaner that comes by every week to clean up the office thus the person just need to ensure the cleaner does her job

Generally, this person is to facilitate the auditor and book keeper, as well as to handle daily office matters. Thank you and looking forward to hearing from you soon!