Bottega Veneta – Communications Intern

COMMUNICATIONS INTERN

Sample Loans:

• Check availability for loans to avoid double booking
• Update sample schedule on regular basis, to ensure all samples are loaned out
• Prepare loan form and manage filing system
• Consolidate all loan forms for the day and update the loan chart at the end of the day.
• Upon sample returns, to check all items according to the loan form
• Delivering sample whenever necessary
• Arranging freight shipment for local and international delivery with respective courier company
• Issuing accurate proforma invoice and consolidate all airway bills for the day and update the Freight Records (same for incoming)
• In charge of sample room, to ensure it is always neat and well-organized

Editorial Clippings:

• Tracking and scanning editorials from Singapore & Malaysia prints and digital publication
• Regular tracking on online sites (facebook, instagram, blogs, websites, etc)
• Prepare powerpoint slides clippings for reporting purpose
• Prepare weekly editorial clippings to circulate with store teams
• Arranging deliveries hardcopy magazines to regional and corporate offices relating to advertising and major stories/editorial features
• Preparing various reports for all region collectively

Press Kits & Catalogs:

• Preparing press kits to be sent to all press within the region
• Preparing catalogs to be sent to retail customers and coordination with CRM department
• Print out the mailing labels and arrange for mailing press kit/catalogs on time

Miscellaneous: 

• Liaising with office admin officer for order the necessary stationery
• Making sure to receive all SIN MAL magazines, newspapers, dailies, weeklies for tracking purpose
• Filing of invoices, airway bills, other PR expenses
• Assisting in local events planning and execution
• Regular updates on region media list
• Regular sample stock take & inventory check
• Assisting in planning and conducting sample sale, pricing, stock take and overall management
• Chinese to English translation for magazine articles whenever required