Action Community for Entrepreneurship (ACE) Ltd – Finance and Operations

Finance and Operations

Entry Level / Junior Executive

Others / General Work, Sales / Retail

Singapore

Tom has always been up for a challenge. If there was anything he hated, he hated having to do the same old mundane tasks over and over again in a constant work environment. He always felt that a job should be one that challenges and entices you, not one that makes you do the same tasks just like that of a robot. Additionally, he wanted to actually make a difference. He didn't want to just pick a job where he was negligible, he wanted to change the lives of others and actually leave a mark on this Earth. That was when he came along Action Community for Entrepreneurship (ACE) Ltd.
How long you can last at a job really depends on how much you love the company and what it does. It does not matter what your previous jobs were, few of them can compare to the Action Community for Entrepreneurship (ACE) in terms of purpose. ACE is looking for Finance and Operations personnel to fill the role at the backbone of the company.
If you love innovation and creativity, this is your call to be at the center of the entrepreneurship scene in Singapore. Join this private company as they help the next generation of entrepreneurs grow!
Your Tasks
- Carry out operational duties, including but not limited to invoices, purchase requisitions, purchase orders, etc. and where necessary, ensuring accurate input of such records into financial software tools as decided by the Management
- Collaborate with the Company's appointed vendor for Financial Accounting & Reporting, Tax Reporting, CPF and Payroll disbursements where necessary
- Collect and receive payments due to the Company for rental and/or other services while maintaining accurate records for such receipts
- Prepare and maintain accurate administrative records, including but not limited to Minutes of Meetings, Tenancy Agreements, Rental of Space etc
- Manage and maintain the Company's facilities and equipment, including but not limited to Asset Tagging & Tracking, Facilities Reservation, as well as ensure the cleaning of such facilities and equipment
- Coordinate and schedule start-ups for the indoor start-up showcase, including but not limited to publicising, coordinating to ensure a continuous stream of start-ups with appropriate content
- Manage the bookings for the rooms and facilities
- Management of the JTC LaunchPad@one-north Welcome Centre
- Handle all walk-in guests at the ACE Ideation Centre and online queries
- Manage and maintain the fixed desks space and tenants' queries including but not limited to utilisation, communication and allocation
- Handle all General Administrative matters pertaining to the Company, including but not limited to matters relating to the Board of Directors, Company Secretary, and the Company's appointed Auditors, maintaining a satisfactory audit posture at all times
- Provide data entry administrative support, assist in scanning, photocopying and filing of documents. Assist to prepare monthly reports as well as other ad-hoc duties.
- Prepare and maintain accurate administrative records, including but not limited to Minutes of Meetings, Rental of Space, Tenancy Agreements, Board Approvals etc - Any other duties as assigned
Requirements
- Diploma/Degree in any field
- Excellent interpersonal and communication skills, professional and problem solving demeanour
- Ability to work independently and also collaborate as a team to achieve shared outcomes
- Interest in the startup/entrepreneurial ecosystem preferred
Skills
Sales Operations
Computer Network Operations
Finance
Operations Management
Military Operations
Zuora
Small Boat Operations
System Administration
EBITDA
Middle Office