Agritrade International Pte Ltd – Office Manager

JOB DESCRIPTION

The Office Manager will be responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency of the Company.

• Facilitate interactions with existing and potential customers while ensuring the security of confidential information.
• Responsible for developing, implementing and updating office policies and procedures including scheduling appointments, processing mail, answering phones and ordering supplies.
• Coordinate travel arrangements including transportation and accommodations in accordance with Company policies and to obtain most economical and efficient travel. Create travel itineraries and schedules per authorized travel requests.
• Operate and maintain standard office equipment including computers, printers, copiers, facsimile machine, postage meter, and multi-line telephone system.
• Liaise with vendors and suppliers ensuring that contracts and services are always maintain at optimal level.
• Act as focal point of contact and back-up on IT and telecommunication related matters.
• Maintenance of office supplies, pantry supplies, etc. to ensure that supplies are always maintain at optimal level
• Periodic review of supplies cost to ensure purchases are made at lowest and most reasonable price
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
• Participate actively in the planning and execution of company events, including outdoor events with Customers.
• Exhibit safety awareness and safe work practices.
• Able to supervise, allocate tasks and assignments to subordinates and monitor their performance.
• Responsible for health and safety issues in coordination with HR

QUALIFICATIONS

• Preferably educated to degree level or equivalent with certification in business administration
• At least five years of senior level administrative experience within a fast paced commercial organisation
• Excellent written and verbal communication skills in English.
• Strong IT skills with proficiency in Word, Excel and Outlook Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.